Q:

Identify the key segregation of investment-related duties and possible errors or fraud that can occur if this segregation is not present

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The key segregation of duties for investments and the errors or fraud that they can prevent are:

Segregation of Duties:

  • The initiation function should be segregated from the final approval function.
  • The value-monitoring function should be segregated from the acquisition function.
  • Responsibility for maintaining the securities ledger should be separate from that of making entries in the general ledger.
  • Responsibility for custody of securities should be separate from that of accounting for the securities.

    Possible Errors or Fraud as a Result of Conflicts in Duties:
  • Fictitious transactions can be made or securities can be stolen.
  • Securities values can be improperly recorded or not reported to management.
  • Concealment of a defalcation that would normally be detected by the reconciliation of subsidiary records with general ledger control accounts.
  • Theft of securities can be concealed.

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