Q:

What control activities typically ensure that the occurrence, authorization, and completeness assertions are met for a purchase transaction?

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Occurrence:

  • Observe and evaluate proper segregation of duties.
  • Test of a sample of vouchers for the presence of an authorized purchase order and receiving report
  • Review and test entity procedures for accounting for numerical sequence of receiving reports and vouchers
  • Examine paid vouchers and supporting documents for indication of cancellation.
    Authorization:
  • Review entity's dollar limits authorization for acquisitions.
  • Examine purchase requisitions or purchase orders for approval
  • Review entity's competitive bidding procedures.
    Completeness:
  • Review and test entity's procedures for accounting for numerical sequence of purchase orders, receiving report, and vouchers
  • Trace a sample of receiving reports to their respective vendor invoices and vouchers.
  • Trace a sample of vouchers to the purchases journal.

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